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Reference Checking

Automated reference checks that give clients proof instead of promises

Automate reference checking and convert trusted feedback from real people into verified, client-ready performance intelligence that strengthens your submittals and helps you win more placements.

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RefAssured reference validation report mockup
95%
Reduction in recruiter time
12 hrs
Average reference completion time
100%
References verified pre-submittal
19%
Lead generation opt-ins
The Problem

Reference checks fail in staffing for three common reasons

Some teams still do checks manually. Many use corporate HR tools that were not built for staffing. Others skip references altogether because the process is too slow. RefAssured fixes all three by delivering purpose-built automation and client-ready proof.

What most agencies are stuck with

Manual checks create phone tag and slow time-to-submit

Generic automated tools are built for corporate HR, not staffing workflows

In IT and professional staffing, many teams skip checks entirely because the effort is not worth it

Unstructured notes and inconsistent questions give clients little to trust

No staffing-grade visibility into deliverability, completion, or what is blocking progress

Reference checking becomes a one-off task, instead of a reusable performance asset

RefAssured

Reference validation, built for staffing

Automated outreach via text and email - recruiters spend minutes, not hours

Scored responses converted into structured, quantified performance intelligence

Real-time deliverability tracking alerts you when a reference is unreachable

Average 26-hour turnaround so you submit with proof before competitors submit at all

Polished, client-ready reports attached to submissions automatically

Verified reference history that compounds with every request

How It Works — Preview
How It Works

From request to client-ready report in hours

RefAssured automates the entire reference workflow so your team captures verified intelligence without breaking stride. No phone tag. No chasing. No spreadsheets.

1

Start directly from your ATS

Launch reference requests from right within Bullhorn, Salesforce, JobDiva, or symplr in one click with no toggling.

2

Candidate selects references

The candidate receives a mobile-friendly link to easily and quickly enter their reference-giver info with no login required.

3

References fill out surveys

Reference-givers answer thoughtful questions in a structured way, with smart reminders to keep completion rates high.

4

Results are ready to submit

Soft skills, hard skills, and written feedback write back into your ATS in the form of a client-ready, ROI-positive report.

Features — Preview
Capabilities

Built for high-volume staffing

RefAssured turns reference checking into structured proof that clients can trust and recruiters can reuse.

Mobile-first outreach engine

Text and email outreach with a fast mobile experience drives higher completion rates and faster turnaround than manual calls.

Deliverability tracking and self-serve fixes

Know when a reference cannot be reached and let candidates update contact info from their status page without recruiter involvement.

Structured scoring plus written feedback

Role-specific question sets capture consistent ratings and context so your team can compare candidates and reduce risk.

Client-ready report and ATS write-back

Generate a polished report and write results back to your ATS so proof is ready to attach to submissions and easy to find later.

Built for staffing workflows

Launch from the systems your team already uses, keep ownership clear, and keep results easy to find and reuse inside the ATS.

Reference-based lead generation

Turn reference givers into warm recruiting and sales opportunities with thoughtful opt-in paths that create a better experience than cold outreach.

Industry First

Deliverability Tracking built for high-volume staffing

Most platforms send reference requests and hope for the best. RefAssured tells you exactly what happened — and empowers candidates to fix it immediately without recruiter intervention.

  • Instant alerts when a reference email or text bounces or is unreachable
  • Candidate Status Page lets candidates update reference contacts without logging in
  • Recruiters stay focused on placements — not chasing down bad phone numbers
  • Completion rate data surfaced in reporting so you can improve over time

Reference outreach status

James Patel — Delivered & Completed
Maria Okonkwo — Delivered & Completed
David Cruz — SMS undeliverable · action needed
Candidate notified to update contact info

Completion summary

References sent 3
Delivered 3 / 3
Completed 2 / 3
Avg. response time 18 hrs
Testimonials — Preview

Trusted by and purpose-built for staffing agencies

See how industry leaders use RefAssured to protect revenue and accelerate growth

In healthcare staffing, speed and quality are everything. RefAssured helps us work at a pace that allows us to be competitive in the market. RefAssured is third-party validation through a secure platform — a credible third party running the reference process. That's a big deal.

Kelly Borman

COO, PRN Healthcare

RefAssured has always stood out in its unwavering commitment to high-volume staffing needs. Their Deliverability Tracking ensures candidates are informed when a reference is unreachable — and it's absolutely indispensable in staffing.

Lindsay Jackson

Director, Digital Programs · Medix

It's an unbiased view of candidate quality. The questions are awesome and generate a lot of insight that we can use for many aspects of hiring. They build in warm lead generation as part of the process — and it's a huge advantage for both our clients and for us to have this third-party credibility. It shows that we're serious about integrity.

Nick Allen

Healthcare IT Recruiting Manager, iMethods

Proven ROI

Numbers that move the needle

95%

Reduction in recruiter time spent on reference checking

26 hrs

Average turnaround from reference request to completed report

20%

Reference opt-in rate as new candidates automatically

$300K+

Annual savings achieved by top RefAssured clients

Works inside your ATS
Bullhorn Salesforce JobDiva symplr + more
Search Intent

Automated reference checking, upgraded into verified performance proof

Teams searching for automated reference checking want speed and consistency. RefAssured delivers that, then goes further by turning feedback into structured, client-ready proof that helps staffing agencies win submissions and reduce risk.

What is automated reference checking?

Automated reference checking replaces manual outreach and phone tag with mobile surveys, smart reminders, and deliverability visibility so references respond faster and results are consistent.

What is reference validation?

Reference validation means you can trust what you collected. RefAssured structures responses, surfaces inconsistencies, and packages results into a report designed for client review.

Why staffing agencies choose it

Staffing runs at submission speed. RefAssured helps teams submit with proof, reduce quality surprises, and create a reusable performance record that compounds over time.

Frequently asked questions

  • Most references are completed quickly on mobile. Average turnaround is about 26 hours across customers, with many 2–3 reference reports completed in hours.

  • No. Smart reminders and deliverability tracking reduce manual follow-up and help candidates fix contact issues when needed.

  • Yes. Every request generates a client-ready reference report that can be attached to submissions and used as proof in the hiring decision.

  • RefAssured is built to fit inside staffing workflows and supports common ATS and CRM environments. Ask us about your specific setup.

  • RefAssured uses a success-based pricing model — you only pay when a reference check is completed. No large upfront fees, no seat-based licenses. Your cost scales directly with placement volume.

  • Yes. RefAssured is SOC 2 certified and follows industry best practices for data security, privacy, and access control. All candidate and reference data is handled with strict confidentiality.

Give clients proof, not promises

See how RefAssured transforms reference checking into a competitive advantage — in 48 hours or less.

Book a Demo